OWLS MOTOR CLUB LTD

CLUB  RULES

 

 

1.    The Club shall be called the OWLS MOTOR CLUB LTD (Oxted, Westerham, Limpsfield, Sevenoaks) and the club and its’ members shall foster the encouragement and protection of Motor Cycle and Car interests including associated sporting and social activities.

 

2.    The Club’s activities are run through a Limited Company (OWLS Motor Club Limited) and the three Shareholders hold their shares on trust for the members. The Shareholders are the Directors of the Limited Company one of whom shall be appointed Chairman of the Directors and one other shall be appointed Company Secretary.

 

3.    Directors of the Company can be appointed or asked to resign at any time by the Committee or by members at the Company A.G.M. Directors are entitled to attend any Club Committee Meeting in a non-voting capacity (unless they also hold a position on the Club’s Committee when they shall be entitled to their normal voting rights). Club members are entitled to attend the A.G.M. of the Company, at which meeting the Directors and Committee shall present audited accounts.

 

4.    The Club may organize from time to time social events, tours and competitions open to members of the Club and invited persons or Clubs except where otherwise stated. All motorcycle sporting competitions shall be organized in accordance with the rules contained in the current Handbook of the Auto Cycle Union and any club rules/regulations governing the discipline involved.

 

5.    The Club shall be a members’ Club and shall be conducted independently of any personal interest.

 

6.    The Club shall be governed by a Committee consisting of a President, Chairman,  Hon.Treasurer, Hon.Secretary, the other Officers and five members of which three must be voted back into office at the Annual General Meeting. In the case of a vacancy occurring in the Officers or members of the Committee, the Committee may at its’ discretion appoint another to take his place.

 

7.    The quorum for Committee meetings shall consist of a minimum of 7 members including a Chairman. Any Committee Member failing to attend three consecutive meetings shall, unless he offers an explanation which the Committee consider satisfactory, cease to be a Committee Member.

 

8.    If a member is proposed as a Committee Member or Officer and he or she accepts the proposal then he or she must declare their interests in any Club with similar interest.

 

9.    Vice Presidents, Honorary Members and Life Members shall be elected at the Annual General Meeting on the recommendation of the committee. Such recommendations will normally be made for special or long term service to the Club. The Committee may also recommend the removal of Vice Presidents or Honorary Members if they consider it right and proper to so do.

 

10.The Annual General Meeting of members shall be held in November in each year, on a date to be fixed by the Committee. At least 14 days notice shall be given, by publication in the Club magazine and posted in the clubroom by the Secretary. He shall also post within 7 days an Agenda of the business to be conducted at the meeting.

 

11. The Committee shall not make any modifications to the Club rules nor decide to relocate the headquarters of the Club without the authority of a General Meeting.

 

12. A Special General Meeting shall be called by the Secretary in the following cases:-

 

a)      Upon the direction of the Committee.

 

b)      On a resolution, signed by one-fifth of the members, stating the special object thereof.

 

No other business than that named in the notice shall be brought before a Special Meeting. Such notice of a Special Meeting shall be posted in the clubroom at least 10 days prior to the meeting.

 

13. A General or Special Meeting may proceed to business if 11 members are present within an hour after the time fixed for the meeting.

 

14. The Committee shall have the power to make such Bye-laws it may consider necessary for the good government and order of the Club, providing that such Bye-laws shall not conflict with any of the rules. All such Bye-laws shall be posted in a conspicuous place within the clubroom.

 

15. All applicants for membership must be proposed by a member, able from personal knowledge to vouch for his respectability and fitness to be a member. Ratification shall be by the Committee and no applicant shall be elected who is under 16 years of age, except candidates to the Youth Section (covered by Rule 16). When an applicant has been accepted by the Committee, he shall serve a probationary period of two months during which time his name will be published in the Club magazine. The Committee reserves the right to revoke membership during the probationary period.

 

16. All applicants for youth membership must be proposed by a member, able from personal knowledge to vouch for his respectability and fitness to be a member. Ratification shall be by the Committee and all applicants must be of age to comply with a Youth class of the A.C.U. Regulations. When an applicant has been accepted by the Committee, he shall serve a probationary period of two months during which time his name will be published in the Club magazine. The Committee reserves the right to revoke membership during the probationary period.

 

17. The Committee may at their discretion grant Day Membership to riders for the purpose of competing in nominated Club events.

 

18. Membership subscriptions will be reviewed at the Annual General Meeting and published in the Club magazine for:-

 

a)    Full Membership ---

including The Sporting Motorcyclist.

b)    Full Membership ---

excluding The Sporting Motorcyclist.

c)     Ladies Membership.

d)    Youth Membership (covered by Rule 16).

e)     Life Membership

f)      Day Membership

 

Annual subscriptions are payable in advance and due 1^st January.

 

New members who are elected for annual membership on or after 1^st July will pay half the agreed annual subscription.

 

The Committee, on receiving information in writing, that any member who has been unable to pay his subscription owing to illness or unforeseen circumstances may, at the discretion of the Committee, remain a member.

 

 

 

19. Members shall cease to be members:-

 

a)              By non-payment of subscription within three months of the date that subscription became due.

 

b)              By expulsion.

 

c)               By resignation.

 

20. At a General Meeting, whether annual or extraordinary, the majority of votes decide a resolution, the Chairman having the casting vote in the case of even voting.

 

21. Members hold themselves bound in honour in cases of dispute or disagreement as to the interpretation of the rules and regulations of the Club and to accept any decision of the Committee as final and binding. Every member on election shall be supplied with a book of rules at such charge as the Committee may determine from time to time.

 

22. In the event of a grave breach of the rules or regulations of the Club, whether within the clubroom or elsewhere, the Committee shall have the power to reprimand, suspend or expel any member. In the event of a member being, in the opinion of the Committee guilty of conduct which the Committee may consider prejudicial to the good name of the Club or motorcycling/ motoring and failing to provide a satisfactory explanation, may be cautioned, suspended or required to resign his membership. No member shall be suspended or expelled without being called before the Committee and a full opportunity afforded him to explain his conduct, nor unless a majority of two-thirds of the Committee present shall vote for his suspension or expulsion.

 

23. All discs, pennants, button-hole badges are the property of the Club. The price charged is for the hire of the same, and they must be returned to the Secretary on cessation of membership.

 

24. No person shall be elected for Committee membership or appointment as a Director unless he has been a member of the Club for at least 12 months. No member can be elected for Committee until he is 17 years of age.

 

25. A member may personally introduce guests at the clubroom at a charge to be determined by the Committee and notified to members. No member may introduce more than two guests at any one time. The guest and the member introducing him shall sign their names in a book kept for that purpose. These conditions shall not apply to members’ wives/partners or other ladies, the admission of whom shall be subject to such regulations as the Committee may make from time to time. Members must accompany their guests during the period of their stay in the clubroom and are responsible for their guests actions and attitude.

 

The following shall not be admitted as visitors:-

 

a)    Former members who have been expelled.

 

b)    Persons who have been nominated for membership and rejected.

 

26. All members making unnecessary noise or causing nuisance in the clubroom or in the vicinity of the clubroom will be liable to be bought before the Committee under Rule 22.

 

27. All members must comply with the Club’s Rules

and the current A.C.U. Regulations.

 

 

 

N.B. For His read His or Her

   For A.C.U read Auto Cycle Union

        For A.G.M read Annual General Meeting

 

 

 

( Published November 2004 )